You need to choose a shredding company that understands the compliance laws in your area and industry. Check that they are AAA NAID certified, provide you with a Certificate of Destruction, and prescreen and drug test all employees who handle confidential information.
If you have more than paper to destroy, they also shred products, computer disks, and continuous forms. This will help you stay more streamlined and in compliance with regulatory authorities.
Security
When selecting a shredding company, protecting your information’s privacy is essential. They should have a thorough security process and be able to provide proof of this.
Depending on your business needs, look for a local shredding company that understands your industry’s privacy laws and regulations.
Look for a service provider that recycles paper waste and shreds e-waste after destruction. This can help reduce environmental impact and improve your corporate responsibility profile. It is also essential to ask if the company provides a Certificate of Recycling.
Reputation
Choosing the right shredding services Fort Collins is an important decision that directly affects the security of your confidential information. Look for a company with a solid reputation and a proven track record of customer satisfaction. Make sure you take the time to research companies and learn more about their policies, procedures, and pricing structures. You should also meet with a shredding company representative to discuss their processes and, if possible, take a tour of their facility.
Confirming that the company you choose recycles the waste paper it shreds is also essential. This is an integral part of corporate responsibility and helps the environment.
You can check online reviews and the company website to verify their status.
Customer Service
Most shredding companies claim to be the most secure option, but you’ll want to do your homework to see if they are following through on this claim. Seek customer service reps who can answer questions, offer free quotes, and be readily available.
Any business needs to have a clear document destruction policy in place. If information is not kept confidential, it can damage your reputation and lead to legal consequences. Professional shredding companies eliminate these problems by handling your paperwork on-site and following strict chain of custody procedures.
Businesses that value transparency can choose on-site shredding to watch their documents being shredded. You’ll also want to be sure the company is flexible and willing to work with you to find a solution that fits your budget. Avoid providers who add line items to your invoice for ancillary fees or fuel surcharges.
Equipment
Purchasing your shredding equipment may seem cheaper, but the truth is that the costs of buying and operating such machines quickly add up. Training employees to use the equipment and then “babysit” them to ensure they follow proper shredding procedures can also be very time-consuming.
A reputable shredding company uses industrial shredders that offer high levels of security and efficiency. They are designed to process large volumes of paper quickly and reliably. Additionally, they can cut through staples and clips to make the shredded pieces unusable.
In addition, look for a service that offers on-call or regularly scheduled service. These services are less expensive than those that require a monthly fee, but they still provide high security. On-call shredding is perfect for small businesses that only generate a few boxes of documents per month or for those who want to avoid the hassle of keeping secure containers and scheduling monthly pickups.
